Our Services

 
EDJ Associates (EDJ) provides the following technical and administrative support services:
  • Conference and Event Management
  • Peer Review Support
  • Graphics Design & Development
  • Information Management
  • Data Processing and Hosting
  • Strategic Planning
 
 
Conference and Event Management

EDJ offers a full range of meeting and event management services, especially, within the context of providing Federal technical assistance and training to grantees and other stakeholders.

We have extensive experience with all types of meetings: grant review, grantee meetings, national and international conferences, focus groups, symposia, working groups, expert panels, advisory councils, planning committee meetings, and every other type of professional gathering imaginable, including virtual meetings and tradeshows. Approximately 90 percent of the meetings that we manage are technical assistance and training activities for the grants community.

The EDJ team includes the staff expertise, facilities, and resources - human and technological - to track all details regarding attendees, registration and fees, presentations, meeting materials, travel and accommodations, equipment needs, honoraria and reimbursements - all the complex details that comprise a national meeting of minds. The following list provides an overview of the "basic" complement of services that we provide our clients for nearly every event.

      Services

  • Developing a comprehensive conference plan and budget;
  • Site selection and preparation;
  • Vendor negotiations and payments;
  • Identification of presenters/or speakers;
  • Management of the registration process, including collection of fees, if applicable;
  • On-site Registration;
  • Web based registration support;
  • Translation services;
  • Travel management;
  • Audio/video recording and teleconferencing;
  • Transcriptions of taped proceedings;
  • Conference report production, duplication and distribution;
  • Evaluation assessment and analysis;
  • 24-hour onsite logistical and administrative support;
  • Technical support including computer facilities;
  • Conference Materials posters, brochures, fact sheets, fliers;
  • Publications and presentation tools slides, overheads; and
  • Newsletters for large national conferences.
 
 
Peer Review/Objective Review Committee Services

EDJ offers a full range of Peer Review/Objective Review Committee services that are unsurpassed in terms of depth of experience, breadth of expertise, and commitment of staff to facilitating comprehensive, impartial reviews of grant applications and proposals.

We manage the peer review process from beginning to end. Services include, but are not limited to:
  • Develop the request for proposals (RFP);
  • Receive proposals and track them through-out the review process;
  • Work collaboratively with funding agencies to develop review criteria;
  • Plan all logistics for a successful review,
  • Identify expert reviewers, develop and maintain reviewer databases;
  • Facilitate actual reviews, face-to-face, telephonic or on-line; and
  • Provide the client with high-quality review results (summary statements) in a timely fashion.
EDJ provides logistical support for meetings of all sizes. Our staff is acutely aware of the demands placed on Federal staff; therefore, we facilitate all arrangements to enable participants to focus on their technical duties rather than logistics.
Services include:
  • Arrange for meeting and sleeping accommodations;
  • Ensure that technical and audiovisual equipment is set up and working;
  • Coordinate travel reservations that meet each participants individual requirements;
  • Provide timely reimbursement of approved expenses and honorarium payments;
  • Staff on call 24 hours a day, and appropriate staff, including IT personnel, onsite during all meeting hours;
  • Ensure that in all meeting arrangements the client gets the best value for its money; and
  • Ensure all government per diem rates are met.
At EDJ, we continually work to provide the best peer review services available. Peer review panel meetings are conducted in full compliance with agency/client regulations, including the Americans with Disabilities Act. EDJ strives for well-balanced demographic representation on all panels.

EDJ is a woman-owned, 8(a) management consulting and technical services firm located in Reston Virginia. EDJ provides management consulting, technical assistance, conference and event planning services to the federal government and commercial organizations. 		 
 

Information Management

EDJ offers a wealth of expertise in the planning, implementation, and ongoing operation of data collection and management processes. In the context of our project work for the Federal Government and other clients, the EDJ team has provided support for an array of successful efforts to establish and maintain physical and electronic information storage systems designed to facilitate ready access to critical data by researchers, practitioners, managers, and policy makers in a number of fields.

Through our practical experience with information management, EDJ has built the human resources, procedural, and technological infrastructure needed to deliver comprehensive support for data collection, archiving, retrieval, and reporting. Our services include:
  • Information management system design
  • Physical document collection and storage
  • High speed scanning and digital conversion
  • Document archiving and demand-driven retrieval
  • Electronic database development and maintenance
  • Web-based and desktop user interface design
  • Data entry and ongoing information validation
  • Customized report design and production

To maintain the highest level of service and responsiveness, EDJ is committed to ongoing strategic investment in our technology and people. The firm has a base of state-of-the-art equipment that includes high speed digital scanners, workstations, and dedicated servers networked to support rapid storage and retrieval of data for fast-paced, large volume information management systems. Further, we offer an extensive library of up-to-date software, including database, Web design, optical character recognition, and document imaging packages. In terms of our staff, we adhere to a policy of continuous learning for our team and provide opportunities for training and professional development focused on the application of technology to the delivery of high quality information services for our clients.

As an invaluable complement to our internal capacity, EDJ is connected to the Internet through a dedicated high speed T-1 line offering stable, reliable service backed by a guarantee of 99.9% uptime, among the best in the industry. Through this connection, we offer our clients a variety of proven technology solutions for real time data access, information sharing, and communications. To maintain the security of data, we have in place a full complement of hardware firewalls, routers, and software that is regularly updated and monitored to prevent unauthorized or unsafe system use.

In designing and managing information systems, we prioritize the integration of effective procedures for data back up and disaster recovery. While we have been highly successful in defining and maintaining systems that offer consistent data access without interruption, we are firmly committed to being prepared for the unexpected. As appropriate to the circumstances, we establish procedures for continuous back up, on-line data redundancy, and off-site storage to support rapid restoration of information in unanticipated emergency situations.

At EDJ, we understand that the true test of an information management system is the extent to which it is responsive to the needs of end users.  In this regard, our approach to system design and implementation is to flexibly customize services  to match the environment rather than rely on the use of standard methods. As a result, we work in close consultation with our clients throughout the planning and implementation processes to ensure that the defined system is readily accessible to users, comprehensive in scope, and technologically sound. To that end, we emphasize the use of a collaborative system design process, followed by careful development, extensive pilot testing, and field validation.

 
KCT logo